Meeting Planner

Find the perfect meeting time for teams across multiple time zones. Visualize overlapping work hours and schedule with confidence.

Live Planning Tool
8,234meetings planned today
Optimal time finder

Quick Templates:

Select Cities for Your Meeting

2/8 cities

Best Meeting Times

No overlapping business hours found. Consider scheduling early morning or late evening calls.

24-Hour Timeline

New York
Phoenix
Work Hours (9-5)
Custom Work Hours
Awake Hours
Sleep Hours

Master International Meetings

Best practices and tips for running effective meetings across time zones

Scheduling Best Practices

  • Rotate meeting times to share inconvenience fairly
  • Send calendar invites with all time zones displayed
  • Consider recording meetings for those who can't attend
  • Be mindful of local holidays and observances
  • Use scheduling polls to find optimal times

Meeting Etiquette

  • Start with a time zone check-in
  • Acknowledge when someone is joining outside work hours
  • Keep meetings focused and time-efficient
  • Share meeting notes with all participants
  • Test technology before the meeting starts

Global Work Hours Guide

🌎

Americas

9 AM - 5 PM

🌍

Europe

9 AM - 6 PM

🌏

Asia-Pacific

8 AM - 6 PM

🌍

Middle East

Sun-Thu Week

Pro Tips for Global Teams

Core Hours Strategy

Establish 2-3 hours when all team members overlap, even if it means slight adjustments to normal schedules.

Asynchronous First

Use async communication for updates and non-urgent matters. Save meetings for collaboration and decision-making.

Meeting Recordings

Always record important meetings and share summaries for team members who couldn't attend live.

Cultural Awareness

Respect local holidays, lunch hours, and cultural norms. A little awareness goes a long way.

Ready to Schedule Your Next Meeting?

Use our meeting planner to find the perfect time for everyone on your team.